Capture details of the allegation. Example : Stacey Smith alleges that John Jones, an accounts payables clerk, has been funneling payments to a dummy supplier that he has set up in the company’s procurement system.Were any other people involved besides the subject and the alleged victim?.If the alleged victim is an employee, identify the person’s supervisor.Who is the alleged victim? For example, is it the reporter, another employee, a customer, or the whole company?.Specify the case type further. For example, is it sexual harassment, gender discrimination, accounts payable fraud, etc.What type of case is it? For example, is the case alleging harassment, discrimination, fraud, or other workplace misconduct?.The purpose of this section is to answer the who, what, where, and when about the incident. I also recommend that the respondent receive sexual harassment training and be advised that repeated harassing behavior may result in further discipline up to and including termination. It is my recommendation that the company provide the respondent with a written account of the findings of the investigation and a reminder of the company’s expectations for employee behavior. He admitted to telling Smith she was too pretty to work in the stockroom, but contends that it was meant as a compliment.īased on the interviews with the complainant and the alleged offender, I find that the complainant’s allegation of sexual harassment is substantiated. He denied the groping incident and said he was “just joking around” with her in the boardroom but did not actually touch her and that Smith was too sensitive. On February 26 th, I interviewed Mark Robinson. Miller also reported hearing Robinson tell another employee, Sara Brown, that she had “a great rack”. Jones and Miller did not corroborate the groping allegation but said they saw Smith running out of the boardroom in tears. On February 25th, I interviewed Carrie Smith and two witnesses to the alleged February 22 nd incident, John Jones and Pamela Miller. On February 24th, the Human Resources Manager assigned the case to me. Smith also alleged that Robinson on another occasion told her she was “too pretty” to be working in the stockroom and that he could arrange for a promotion for her. Smith claimed that on February 22 nd, 2023, her supervisor, Mark Robinson, pushed her against the wall in the boardroom and groped her breasts. ![]() For example: “I interviewed Carrie Smith,” not “Carrie Smith was interviewed.”Įxample: On February 23 rd, 2023, the Human Resources Manager received a written complaint of sexual harassment submitted by Carrie Smith, the stockroom manager. ![]() To make this section easy to read, write in an active voice. High-level stakeholders get an overall picture of the allegations, investigation, and outcome without having to pore over the details. This may be the most important component of the investigation report because many readers won’t need to go beyond this section. It should not contain any information that is not already in the investigation report. ![]() The executive summary should be a concise overview of the investigation from beginning to end. You might be wondering, “What are the contents of an investigation report?” Now that you know what your report should accomplish, we’ll move on to the sections it should include. Use the evidence you’ve gathered to back up your analysis. It must indicate whether the allegations were substantiated, unsubstantiated, or whether there’s something missing that is needed to reach a conclusion.It must document the investigative findings objectively and accurately and provide decision makers with enough information to determine whether they should take further action. With just one read-through, stakeholders should be able to understand what happened and how to handle it.That means it should have little to no jargon or specialized language and be a stand-alone summary of your investigation from start to finish. It must be organized in a such way that anybody internally or externally can understand it without having to reference other materials.Before you begin, it’s important to understand the three critical tasks of a workplace investigative report.
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